Position Description Summary

The primary responsibility of the Intern Recruiter & Coordinator is to manage the Clubs’ J-1 and collegiate internship programs, recruiting, marketing, and serving as the point of contact for all Interns by providing helpful guidance and assisting with the completion of required internship documentation.


Role & Responsibilities

• Maintain employee confidentiality at all times

• Proactively engage colleges, universities, trade and vocational schools, technical schools, and local high schools to maintain a steady recruiting pipeline

• Work with managers to create thorough, well-rounded internship programs for all departments

• Coordinate the arrivals and departures of all interns

• Attend recruiting events and fairs, as needed

• Provide college interns with training guides, ensuring all parts are completed in a timely manner

• Assist with documentation required by the schools, ensuring all are submitted on time

• Check in with managers about the performance of interns, assisting them with evaluations, as needed

• Assist in the development of intern marketing materials, ensuring the Club is well represented

• Update online job postings, keeping Club site current with open positions

• Assist with recruiting for other areas of the Club, as needed during peak times

• Support the HRM by helping with resume screenings, phone screens, and interview coordinations, as needed

• Monitor the HR voicemail inbox and return calls/distribute messages as needed

• Assist in the documentation of HR department policies, best-practices, recurring duties, and reference guides, maintaining accurate and up-to-date records, maintaining process notes, and updating the HR guidebook, as needed

• Assist in the upkeep of necessary records, ensuring auditable paper trails

• Liaise with J-1 sponsor companies throughout the year, providing them with all required materials and documentation

• Maintain J-1 personnel records, including periodic file audits, ensuring documentation compliance

• Coordinate the arrival and departure of J-1 interns

• Be the main point of contact for international interns while they are on island

• Assist with off-island trips to the grocery store, SS office, and bank

• Plan and coordinate off-island excursions and cultural activities, recruiting volunteers as needed

• Manage intern housing assignments, monitoring on-island dorm housing and ensuring compliance

• Be detail-oriented and able to prioritize in a dynamic environment

• Be knowledgeable about recruiting and HR policies, especially those within the company handbook

• Solve problems, work as a team, be a leader, and inspire happiness

• Maintain up-to-date credentials, certificates, and licenses, as applicable

• Smile, Be Nice, Say Yes, and Solve Problems

• Commit to continuous professional development, keeping abreast with current industry trends, tools, technologies, and opportunities, attending conferences, seminars, and workshops as assigned


Qualifications & Education Requirements

• Recruiting experience required

• Working knowledge of office operations

• Must possess appropriate analytical skills, attention to detail, follow-through, creativity, and a high level of motivation

• Proficient in business-related software (Microsoft Office Suite, HRIS, etc)

• Ability to communicate effectively and professionally in both written and verbal formats

• Willingness to learn and accept instruction

• Must possess a positive attitude and good work ethic

• The preferred candidate would be a Nice person, who is both hungry and humble

• High level of interpersonal/human relations skills – “people-smart”

• Prior office administration experience preferred

• Ability to maintain confidentiality required

• College degree in Human Resources, Workforce Development, Hospitality, Business Management, or similar a plus

• At least 1 year of prior experience in an office, hotel, club, resort, or similar preferred

• Must possess a positive, upbeat, and friendly disposition and attitude with a desire to help others

Benefits:
• Complimentary Golf you and up to three guests
• Flexible, family-friendly schedules with an optional 4-day work weeks
• Set schedules sent out 3 weeks in advance
• Medical, Dental, & Vision Insurance with 80% of Premiums Covered by Club
• 401(k) matching dollar for dollar, up to 4%
• Complimentary Meals During Shift
• Double-Pay on Holidays
• Access to Medical Doctors, Psychologists, Nurses, Therapists, and Nutritionists with our $10-copay Telemedicine benefit
• Paid Parental Leave, for Women and Men
• Company-provided Ferry and Parking Passes
• Life Insurance, AD&D, Short & Long Term Disability options
• Supplemental Insurance Options, such as Pet Insurance
• PTO Accrual Begins Immediately
• Benefits Eligible after Only 30 Days
• Weekly Paychecks
• Continuing Education/Professional Development Sponsorships
• Complimentary Uniforms
• Annual Performance Bonuses and Holiday Bonuses
• Employee Referral Bonus Opportunities
• Complimentary Access to Club amenities
• Annual Employee Holiday Party